Circulation Policy

POLICY: 7.4
Volume: 7, Library
Chapter: 4, Library Circulation Policy
Responsible Executive: Library Director
Executive Council Approval Date: January 12, 2012
Originally Issued: Jan 12, 2012
Revised: August 3, 2016

Reason for policy:

The Library's primary goal is to support the mission of the University to provide quality educational programs in the fields of health care and education in concert with the Judaic commitment to social justice, intellectual pursuit, and service to humanity. The Library's main user population is Touro University California (TUC) students, faculty (including adjuncts) and staff.

Who should read this policy:

  • Faculty
  • Staff
  • Students

Policy statement:

This circulation policy governs the use of the Touro University California (TUC) Library by current TUC faculty, adjunct faculty, faculty emeriti, students, and staff.

 

Patron Status Loan period Services Fees, Fines
Faculty & Adjunct Faculty

Books: 8 weeks

Media: 4 week

Reserve Items: 6 hours

Unlimited interlibrary loans

Reserve items may leave the library

No overdue fines

No recall fines

Replacement Cost of Lost/Damaged Item incl. Processing Fee

Emeritus Faculty

Books: 8 weeks

Media: 2 week

Unlimited interlibrary loans

No overdue fines

No recall fines

Replacement Cost of Lost/Damaged Item incl. Processing Fee

Student (on campus)

Books: 3 weeks

Media: 2 week

Reserve Items: 3 hours

Unlimited interlibrary loans

Fines $1/day

Recall fines $1/day

Replacement Cost of Lost/Damaged Item incl. Processing Fee

Reserves fine $1/hour

Student (on rotations)

Books: 6 weeks

Media: 2 week

Reserve Items:  3 hours

Unlimited interlibrary loans

Fines $1/day

Recall fines $1/day

Replacement Cost of Lost/Damaged Item incl. Processing Fee

Reserves fine $1/hour

Staff / Administrator

Books: 8 weeks

Media: 2 week

Reserve Items: 3 hours

Unlimited free interlibrary loans

No overdue fines

No recall fines

Replacement Cost of Lost/Damaged Item incl. Processing Fee

 

Borrowing Limits

For all patrons, up to 15 circulating items may be checked out at a time. In some cases, items may have accompanying materials. Such items are indicated by a “This item accompanies . . .” sticker and may be checked out in addition to a patron’s first 15 items.

Renewals

Renewals can be done online by the patron or may be requested in person or by calling 707-638-5300. Items may be renewed twice.
The following items may not be renewed: items with a “hold”, overdue items, reserve items.

Holds

For items checked out from the circulating collection, patrons can place online holds or holds may be requested in person or by calling 707-638-5300. Patrons who have placed holds will be sent an e-mail by the Library when the item(s) is available for check-out. Items from the circulating collection will be held for 4 calendar days (excluding campus holidays) counting from the day the e-mail notice was sent. Patrons should note that Sabbath hours and related Library policies apply also to pick-up and check-out of holds.

Holds may be placed for Reserve materials that are checked-out. Patrons with holds on reserve materials will be notified by e-mail when the reserve item is available for check-out and will be required to pick up the item within 15 minutes after the e-mail was sent.

Overdues, fines, and lost and damaged items

Items become overdue at 9:00 pm on the due date. (This is due to a shared library computer system with other Touro libraries).

Checked-out books and other items 45 or more days overdue will be considered lost. Fines for lost or damaged items are $45 in overdue charges plus $15 in processing fees plus the cost to replace the item. Replacement of the lost item or repair of a damaged item may be possible at the discretion of the subject librarian, however, the patron will still be responsible for a $15 processing fee and whatever fines have accrued.

Outstanding fines, fees, replacement costs owed may be paid to the Bursar the month following their assessment.

If a fine or fee is felt to be in error or to be unwarranted due to extenuating circumstances, the patron should discuss the matter with the User Services Librarian or with the Library Director.

Recalls

The library may recall an item at any time if it is needed for reserve. All other recalls may not happen until a patron has been allowed at least two weeks with an item. Patrons may place holds, thereby triggering a recall, on items currently checked out. Recalled items are due two days after the recall is initiated.

Media materials

Media materials, including CDs, CDROMs, DVDs, and education test kits, circulate for 1 week regardless of patron status. If the material accompanies a book or other item with a longer checkout period, it will also circulate for the longer period. Such items are indicated by a “This item accompanies . . .” sticker.

Reserve materials

Reserve materials are usually required and recommended texts used in current classes. Generally, only one reserve item may be checked out at a time. Exceptions that may be checked out in addition to the regular reserve item include body models, headphones, calculators, laptop stands, and accompanying materials. Supplementary items (i.e. other than required or recommended texts) on reserve for a course must be placed there at the request of the course coordinator. Reserve items are for in-Library use only, with the exception of faculty and adjunct faculty who may check out reserve materials and take them out of the Library for up to 6 hours.

Books by mail

Books by Mail is a service offered to TUC students on rotation, to remote adjunct faculty, and to TUC students who attend TUC classes at off-campus sites. Eligible patrons may, by e-mail or telephone, request on-shelf TUC circulating materials be mailed to them. The Library will ship materials to eligible patrons via insured carrier at Library expense. Books sent by mail are subject to regular loan periods. Returning the item(s) to the Library is at the user’s expense. Books returned by mail are checked in based on postage date.

Non-circulating materials

Items in the Library Historical Collection, Reference Collection, and the loose issues and bound volumes of print journals and newspapers do not circulate and can only be used within the Library.

Notices

All library notices will be sent to a patron’s tu.edu email address. Exceptions are made for clinical adjunct faculty who do not have tu.edu email addresses. The following notices will be sent:

  • A courtesy notice 2 days before an item is due
  • An overdue notice 1 business day after the due date
  • An overdue notice 10 days after the due date
  • An overdue notice 30 days after the due date
  • A bill notice 45 days after the due date
  • A recall notice at least 2 days before the item is due
  • A pick-up notice will be sent the following morning when the requested hold item (non-reserve items)is available for pick-up
  • A pick-up notice will be sent immediately when the requested reserve item is available for pick-up

Block of library borrowing privileges

Circulation privileges will be blocked under the following conditions:

  • When a Faculty, Staff, or Student has one or more items 45 days past due.
    • Block is lifted when item(s) is returned and /or full amount owed is paid.
  •  When a Faculty, Staff, or Student has a recalled item overdue by 3 days or more
    • Block is lifted when all outstanding recalled items have been returned.